A suitable and sufficient assessment should identify fire hazards and people at risk, evaluate the existing precautions, record significant findings and actions, and be kept under review. The exact scope depends on the premises, its use, occupancy and fire-safety arrangements.
Fire hazards and people at risk
The assessment considers potential ignition sources, combustible materials and activities that could increase the likelihood or consequences of fire. It also considers employees, contractors, visitors and anyone who may need additional assistance to escape.
Means of escape and fire precautions
Escape routes, final exits, travel distances, fire-resisting construction, fire doors, emergency lighting, warning arrangements, signage and firefighting equipment are considered insofar as they are relevant to the premises. The assessment should judge whether these measures work together as an effective system rather than treating them as isolated checklist items.
Fire detection, alarms and emergency arrangements
The assessor considers whether occupants are likely to be warned in time, whether the alarm arrangements suit the building and occupancy, and whether evacuation procedures are clear. In some premises this may also include phased evacuation, staff roles, assembly arrangements or coordination with other occupiers.
Management, maintenance and records
A commercial FRA should consider how fire precautions are inspected, tested and maintained, whether defects are followed up, whether staff receive suitable information and training, and whether records are adequate for the way the premises are managed.
What the report should provide
The report should identify significant findings, explain material limitations and set out proportionate actions. A useful commercial FRA gives the Responsible Person enough information to understand the current position, prioritise work and review the assessment when circumstances change.